Information We Collect
At Mind Core Fitness, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our apps (including Core Buddy, Core HIIT, and any future Mind Core Fitness apps), or use any of our services.
We may collect information about you in a variety of ways:
Personal Data: When you contact us, sign up for our programmes, or create a Core Buddy account, we may collect your name, email address, phone number, and other contact details you provide.
Health and Fitness Information: To provide personalised training services, we may collect information about your fitness goals, health conditions, and exercise preferences.
Usage Data: We automatically collect certain information when you visit our website, including your IP address, browser type, operating system, access times, and the pages you have viewed.
Analytics Data: We collect anonymised usage analytics within the Core Buddy app via Mixpanel, including feature usage, screen views, and user interactions. This data is linked to your user ID to help us understand how the app is used and improve our services.
Core Buddy App Data
When you use the Core Buddy app, we collect and store the following additional information:
Account Information: Your email address and display name used to create your Core Buddy account via Firebase Authentication.
Workout Data: Information about workouts you generate, complete, and save, including exercise selections, focus areas, durations, and completion history.
Nutrition Data: Food items you log, including meal names, calorie counts, macronutrient breakdowns (protein, carbs, fats), and barcode scan data. Barcode scanning uses your device camera locally and does not store images.
AI Meal Scanner Data: If you use the AI meal scanner, photos of your meals are sent to our servers for analysis by an AI model (Anthropic Claude) to estimate nutritional content. Meal photos are processed in real time and are not permanently stored on our servers.
Habit Tracking Data: Daily habit completions and streak information.
Body Stats: Any body measurements or stats you choose to record within the app.
Social/Buddy Data: If you use the Buddies feature, we store your buddy connections, buddy requests, posts, comments, likes, and mentions.
Push Notification Tokens: If you enable push notifications, we store Firebase Cloud Messaging (FCM) tokens associated with your devices.
Subscription Information: Your subscription tier and payment status, processed securely through Stripe (web), Apple In-App Purchase (iOS), or Google Play Billing (Android).
Core HIIT App Data
When you use the Core HIIT app, we collect and store the following additional information:
Timer Configuration: Your workout settings including work/rest durations, exercise and round counts, and timer mode. This data is stored locally on your device.
Workout History: Records of completed workouts including date, duration, and configuration. This data is stored locally on your device.
Saved Workout Library: Workout presets you save. This data is stored locally on your device.
App Preferences: Your chosen theme, audio settings, and vibration preferences. This data is stored locally on your device.
Subscription Information: Your Core HIIT Premium subscription status, managed through RevenueCat and processed via Apple In-App Purchase (iOS) or Google Play Billing (Android).
How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain our services
- Personalise your training programmes, workouts, and fitness advice
- Track your nutrition, habits, and workout progress
- Enable social features such as buddy connections, posts, and interactions
- Send push notifications (when enabled)
- Process payments and manage subscriptions
- Communicate with you about your account, programmes, or inquiries
- Send you marketing communications (with your consent)
- Analyse app usage patterns to improve features and user experience
- Provide AI-powered meal analysis
- Improve our website, app, and services
- Comply with legal obligations
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to track activity on our website. We use:
- Essential Cookies: Required for the website to function properly
- Analytics Cookies: Help us understand how visitors interact with our website (via Vercel Analytics and Google Analytics)
- Marketing Cookies: Used to deliver relevant advertisements and track campaign performance (via Meta Pixel)
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.
Third-Party Services
We may use third-party services including:
- Firebase (Google): Authentication, database storage, and push notifications
- Stripe: Secure payment processing (web)
- Apple In-App Purchase: Payment processing (iOS)
- Google Play Billing: Payment processing (Android)
- Mixpanel: In-app analytics
- Anthropic (Claude AI): AI-powered meal photo analysis
- RevenueCat: Subscription management
- Google Analytics: Website analytics
- Meta (Facebook) Pixel: Advertising analytics
- Vercel: Website hosting and analytics
Data Security
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide, no security measures are perfect or impenetrable.
Your Rights
Under UK data protection laws (UK GDPR), you have certain rights regarding your personal data:
- The right to access your personal data
- The right to rectification of inaccurate data
- The right to erasure ('right to be forgotten')
- The right to restrict processing
- The right to data portability
- The right to object to processing
- The right to withdraw consent
Account and Data Deletion
You may request deletion of your Core Buddy account and all associated data at any time by contacting us at ross@mindcorefitness.com. Core HIIT data stored locally on your device can be cleared by clearing your browser or app data.
Children's Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
Contact Us
If you have any questions about this Privacy Policy, please contact us at: ross@mindcorefitness.com