Privacy Policy

Last updated: January 2026

At Mind Core Fitness, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Information We Collect

We may collect information about you in a variety of ways:

• Personal Data: When you contact us, sign up for our programmes, or subscribe to our newsletter, we may collect your name, email address, phone number, and other contact details you provide.
• Health and Fitness Information: To provide personalised training services, we may collect information about your fitness goals, health conditions, and exercise preferences.
• Usage Data: We automatically collect certain information when you visit our website, including your IP address, browser type, operating system, access times, and the pages you have viewed.

How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services
• Personalise your training programmes and fitness advice
• Communicate with you about your account, programmes, or inquiries
• Send you marketing communications (with your consent)
• Improve our website and services
• Comply with legal obligations

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

We use:

• Essential Cookies: Required for the website to function properly
• Analytics Cookies: Help us understand how visitors interact with our website (via Vercel Analytics)

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.

Third-Party Services

We may use third-party services that collect, monitor, and analyse information to help us improve our services:

• Formspree: For handling contact form submissions
• Everfit: For delivering online coaching programmes
• Vercel: For website hosting and analytics

These third parties have their own privacy policies addressing how they use such information.

Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that no security measures are perfect or impenetrable.

Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

Your Rights

Under UK data protection laws (UK GDPR), you have certain rights regarding your personal data:

• The right to access your personal data
• The right to rectification of inaccurate data
• The right to erasure ('right to be forgotten')
• The right to restrict processing
• The right to data portability
• The right to object to processing
• The right to withdraw consent

To exercise any of these rights, please contact us using the details below.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: ross@mindcorefitness.com