Last updated: 10 October 2025

Mind Core Fitness (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website, sign up for our email list, or use our coaching services.

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1. Information We Collect

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We may collect and process the following types of personal data:

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a) Information you provide directly:

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• Name

• Email address

• Phone number (if you contact us directly)

• Fitness goals, progress, and preferences (if you sign up for coaching or challenges)

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b) Information collected automatically:

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• IP address and browser type

• Pages visited and time spent on the site

• Device type and operating system

This data helps us improve our website performance and user experience.

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2. How We Use Your Information

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We use your information to:

• Provide and manage your fitness programmes or coaching services

• Send workout plans, updates, and relevant fitness content

• Respond to enquiries or support requests

• Improve our website and content

• Send marketing or promotional emails (only if you’ve opted in)

You can unsubscribe from emails at any time by clicking the “unsubscribe” link in our messages.

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3. Legal Basis for Processing (UK & EU GDPR)

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We process your personal data under the following legal bases:

• Consent: When you subscribe to our newsletter or sign up for programmes.

• Contract: To deliver online coaching or services you’ve purchased.

• Legitimate Interest: To improve our website, services, and user experience.

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4. How We Store and Protect Your Data

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Your data is stored securely using Wix’s encrypted systems and any connected third-party platforms (e.g. Everfit, email providers) that comply with GDPR and international data protection standards.

We take appropriate technical and organisational measures to protect your information from unauthorised access, misuse, or disclosure.

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5. Sharing of Information

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We do not sell or rent your personal data.
We may share limited data with trusted service providers (such as Everfit or email marketing tools) who help us deliver our services, but only under strict privacy agreements.

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6. Cookies

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Our website uses cookies to:

• Analyse visitor traffic and improve functionality

• Remember your preferences for future visits

You can manage or disable cookies in your browser settings at any time.

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7. Your Rights (Under UK & EU GDPR)

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You have the right to:

• Access the personal data we hold about you

• Request correction or deletion of your data

• Withdraw consent at any time

• Object to certain types of processing

• Request data portability

To exercise these rights, email us at: ross@mindcorefitness.com

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8. Data Retention

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We retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

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9. Links to Other Websites

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Our website and blog may include links to third-party websites. We are not responsible for the privacy practices or content of those external sites.

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10. Updates to This Policy

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We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated “Last Updated” date.

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11. Contact Us

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If you have questions or concerns about this Privacy Policy or how your data is handled, please contact:

Mind Core Fitness
Email: ross@mindcorefitness.com
Website: www.mindcorefitness.com